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Does it ever seem like there are not enough hours in the day?
You feel like you are busy pushing through tasks in your business, wearing too many hats and constantly spinning plates, yet so much gets left undone.
If only having more hours in the day was an option!
Thankfully, it might actually be an option, in an indirect way. It is possible that you aren’t getting as much done in your day because of how you manage your time and what you are prioritising.
As we continue into the year, many of us are setting out our intentions and goals for success.
Follow these steps to get more work done in a day. Practise effective time management, increase your efficiency and add productive hours to your work day.
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1. Create a task list.
A task list is necessary if you want to ensure maximum productivity.
It’s a great way to get a snapshot of your plans so you know what’s ahead of you.
It is not about overloading your task list or trying to add on as much as possible. It is really about taking time to identify….
- The tasks you think you should prioritise
- The tasks that allow you make the most impact on your goals
- The tasks that are best use of your skills, time and expertise.
Creating your task list is somewhat like mind mapping.
To get started, write your to-do items down as they come to your mind. Give very little consideration to the size of the tasks at this point.
As you review your task list, you might find that it contains activities you do not necessarily need to work on or can assign to others. That’s great, this will give you some hours back in your day.
Your task list helps you get some control of your day. It’s a great way to develop the calmness you need at the beginning of each day. You’ll find it much easier to cope with stress when you have your tasks listed.
2. Prioritise responsibilities.
The items you listed on your task list are all important. But some are more important than others? You bet they are! To make the best use of your time, it is important to organise them accordingly.
Prioritising items on your task list helps you allocate your time and effort based on the significance of each task.
Naturally, you would want the things at the top of the list to get most of your time.
It is recommended that you consider your own priorities only and not the one’s you feel compelled to do for other people. Sure, everything requires your attention, but avoid ranking someone else’s urgency above your own important tasks. Remember your hours are precious!
Once you’ve prioritised, take some time to consider whether you can truly give everything your full attention.
The things that aren’t as important may need to be moved to another day, perhaps delegated (if you have a support staff), outsourced or even dropped.
As you do this, don’t forget to consider using technology to automate tasks where possible.
3. Allow yourself to focus.
If you think you are on track after prioritising, think again!
What comes next is ensuring you develop the focus needed to work on each task you’ve listed.
Sometimes creating a task list gives a false sense of being in control of what needs to be done. But remember that you’re aiming to extract more hours from the day. That’s going to involve focusing on each item as you get to it.
Focusing prevents external factors from affecting your ability to concentrate on the task at hand.
It means taking only the necessary breaks and knowing where distractions need to be minimised.
This simple three step formula allows you gain extra hours each day. Give it a try and see how much more productive you can be. Remember time is free, but it is priceless.
Pretty soon, you will be achieving more, growing your business and reaching your potential all because you took five minutes to read this post and follow these steps to get more work done in a day.
Selina helps business owners work more productively and achieve success without over working, sacrificing their well-being or need for perfection. Her passion is encouraging people to utilise their innate gifts and genius as well as helping leaders create stronger boundaries, make a bigger impact in the world and truly thrive.