How to improve your efficiency on a busy schedule

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Do you sometimes feel like you will never get on top of the million and one things pending action from you?

You begin working through your To Do list and just when you’re about to expire, another wave of needs, wants and asks blossoms and knocks the wind out of you. Flat out and completely drained, the motivation you previously had to drive your business goals is replaced by an overwhelming despair of your workload.

You can change the despair to joy and excitement by making these  adjustments in your work life.

Adopt an entrepreneur mindset…ALWAYS

A busy To Do list focused on value adding activities (emphasis on the words VALUE ADDING) is a great thing and the time you commit to it is an investment in your business. The way you perceive your workload will drive your actions . Successful entrepreneurs have a positive mindset and are energised through self motivation. A positive mindset can help turn a bad situation into a good one in a shorter time period and help you find solutions quicker. This is the mindset you should adopt as you tackle your workload.

Use a Lean Approach

Eliminate the non value add activities completely. What you spend time on should bring some measure of growth to your business, if its responding to a customer concern, you could translate that to building customer satisfaction which is great for your brand. If it’s a meeting you’re attending, ensure the  purpose of the meeting is clear and that the discussion is contributing to an area of your business that requires attention. What ever you have on your schedule or To Do list should be something that adds value to your business.

Automate repetitive tasks. Chatbots and FAQs for instance are a great way to address your most frequent customer queries. Consider automation in areas of your business such as Marketing, delivery, invoicing and billing

Outsource and Delegate

Entrepreneurs wear many hats particularly when trying to upscale the business.  To maintain productivity (and your sanity) consider assigning tasks that aren’t your core skills to others. If you have the skill but it takes a significant amount of your time and attention away from other value add activities consider outsourcing or delegating to someone else.

This extends outside of your business life as well. Mumpreneurs in particular will find it beneficial to have a support structure outside of work that gives them more time in the day. This could be hiring the services of a cleaner or a child minder.

To the best of your ability, ensure you are outsourcing or delegating activities you do not necessarily have to do yourself.

Stay Organised

It is said that for every minute spent organising, an hour is earned. Maintain a schedule you are diligent with and ensure activities are done on time and at the right time. Maintaining a log of required actions and commitments helps to keep you focused. You could adopt a daily routine where you check your schedule the night before and plan the following day ahead of schedule. It isn’t uncommon for working women to have the spontaneous unplanned event (Mumpreneurs can relate) but it helps to manage your schedule better when you understand your priorities for the day and can move things round as needed.

Wunderlist, Evernote and Trello are some great mobile apps to help you stay organised and productive.

Prioritise your health and downtime

You really are no use to yourself or anyone else if you are constantly tired and spent. As an entrepreneur you are responsible for the decisions that impacts the people and businesses associated with your business, carrying the weight of this responsibility and staying productive requires you to be in fit form.

Be disciplined about tuning off work (and social media) a few hours a day, make time to connect offline with your family and friends, sleep well, eat well and exercise. When your mind and body is right, you are in a better state to stay motivated and action your to do list.

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Found this useful? please share with your network.

2019-06-08T23:29:39+00:00

13 Comments

  1. Krisy June 6, 2019 at 10:26 am - Reply

    Yes to all especially the last part. You really need to put yourself as a priority and all else will follow.

  2. Kitty Katie June 6, 2019 at 1:27 pm - Reply

    It’s hard to find time to manage every aspect of my life when it gets hectic and so busy! I will be using these tips to see if I can improve my day to day and actually manage to get everything on my to-do lists done. Thank you for such wonderful advice!

    • admin June 6, 2019 at 4:54 pm - Reply

      Hi Kitty, yes it is hard to see the wood for the trees when it gets hectic. Thanks for the feedback

  3. Jen @ Jenron Designs June 6, 2019 at 1:39 pm - Reply

    I like the LEAN method I think I need to integrate that into my daily life. Great tips thank you!

    • admin June 6, 2019 at 4:53 pm - Reply

      Thanks Jen, yes please try it and share any differences it’s made. Best wishes.

  4. Sydney June 6, 2019 at 2:28 pm - Reply

    This is super useful information especially to prioritize health

    • admin June 6, 2019 at 4:51 pm - Reply

      Thanks Sydney, oh yes….we can’t prioritise health enough..

  5. Jennie June 6, 2019 at 2:31 pm - Reply

    Good tips here especially for the busy momprenuer.

    • admin June 6, 2019 at 4:50 pm - Reply

      Amazing how moms do what they do at home and then make it happen in business too. Moms rock.

  6. Candice June 6, 2019 at 2:51 pm - Reply

    These are some good suggestions. Delegating is a tough thing for me to do, but I know it’s so helpful. My time would be better spent on areas that need me specifically to do it. Thanks, Candice @littlestepsbighappy.com

    • admin June 6, 2019 at 4:49 pm - Reply

      Hi Candice, I totally concur. It can be hard to delegate but indeed an essential to keep you focused on the areas that needs your attention and core skill. Best of luck.

  7. Tracy @ Cleland Clan June 7, 2019 at 2:35 am - Reply

    These are great tips. When I’m busy, I eliminate the activities that don’t add value (or as much value) or exchange them for things that work better. Organization is important–that’s an area where I could use more work.

  8. Tren June 7, 2019 at 2:52 am - Reply

    These are great tips! More importantly, learning and understanding our limits.

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